The problem with reconstructing evidence
Most immigration filings that go wrong go wrong on evidence rather than eligibility. The person was eligible; the record did not show it. Eighteen months after the fact, timesheets do not exist, the manager has moved on, the deliverables are on a laptop that was returned, and the organisation chart has changed three times. The application is assembled from memory and reads that way. Authorities notice.
What to record, and how often
| Record | Source | Frequency | Serves |
|---|---|---|---|
| Timesheets by engagement | Time system, manager sign-off | Weekly | Real work; worksite; proportion of training |
| Deliverables, versioned, with acceptance | Document and code repositories; acceptance notes | Continuous | Substance of the role; specialised knowledge; managerial scope |
| Meeting records | Calendar and minutes | Each meeting | Direction of work; client as requirement-setter not supervisor |
| Payslips, social insurance, tax | Payroll | Monthly | Employer of record; salary as declared |
| Performance and promotion reviews | HR system | Semi-annual | Progression; managerial role for EB-1C and similar |
| Training records | Learning platform | Monthly | Professional development in proportion; kept separately |
| Organisation chart and reporting lines | HR system | Quarterly | Managerial scope; group relationship |
| Statements of work, acceptance, invoices | Contract system | Quarterly | Genuine client engagements |
| On-site work log | Time system field | Each visit | Worksite limits; purpose of client presence |
| Corporate relationship documents | Company secretary | Annual | Qualifying relationship for intra-company routes |
Who sees what
One case number per engagement, no group-wide pool. The mobility function sees eligibility documents; the training function sees what teaching requires; the employer's managers see work records; the family sees the summary. The pack exists to prove substance, not to surveil the person, and the access rules should say so.
The monthly summary
A one-page summary each month: hours by engagement, training and internal work; deliverables produced; on-site proportion; anything unusual. Red flags that stop onward preparation until resolved: two months with no deliverables, on-site working above the agreed limit, training above a fifth of hours, any record of the client directing the employee, salary below scale or below a threshold, any document that describes fees as tied to an immigration outcome.
The same pack, seen by the family
The records that satisfy an authority are the records that show a family whether mobility capital is being built. Promotion on the record, deliverables adopted by the enterprise, the statuses each family member holds and when they expire, the routes now open that were not open a year ago. Five questions, twice a year, answered from the pack.
General information, not an individual eligibility decision or legal, tax or investment advice. The competent authority determines the outcome. WG’s engagement and any regulated professional work are scoped separately.