Begin with the business need
Write down why the role needs to be performed in the destination. Describe the real work, reporting lines and expected duration. A job title alone rarely gives the project team enough information to plan.
Map both sides of the move
Identify the sending entity, receiving entity and decision makers. Gather the organisation chart, relevant corporate relationships and a summary of the employee’s history. Flag missing records early.
Plan around dependencies
Treat the preferred arrival date as a planning target. Work backwards through document preparation, professional review and applicable procedures. Keep alternative business arrangements available until required permissions are confirmed.
Include the family and the handover
Discuss accompanying family needs, accommodation and the local HR handover. Keep the initial enquiry brief; detailed personal records belong in the agreed subsequent collection process.
Keep a record after arrival
Assign responsibility for expiry dates, renewals and changes to employment arrangements. A successful arrival is the beginning of assignment management, not the end of it.
General planning information. Individual circumstances and current destination requirements require separate professional assessment.